EPF registration is mandatory for companies with more than 20 employees. In order to register online, firstly an account is required to create in EPFO Portal. In this blog EPF Registration Process – Documents are discussed.
Briefly explain the concept of EPF?
Employees’ Provident Fund (EPF) is a saving scheme that is introduced by the Employee’s Provident Fund Organization (EPFO) under the direction of the Government of India. This scheme is beneficial investment method towards the salaried employee. It encourages the practice of saving money to build a substantial retirement benefits.
What is the eligibility for Registering into EPF Scheme?
Section 2 and 4 of Employees’ Provident Fund and Miscellaneous Provision Act, 1952 prescribes the eligibility for registering into EPF Scheme-
- Every factory engaged in any industry specified in Schedule 1 in which 20 or more persons are employed.
- Another organization employing 20 or more persons or class of such organization which the Central Government may notify.
- Any other organization notified by the Central Government even if employing less than 20
- Salary of the employee must be less than Rs 15000.
What are the documents required for EPF Registration?
Following documents are required for ONLINE PF Registration–
- PAN Card
- Address proof of registered office such as electricity bill or rent agreement (if premise is rented) or registry (if owned premise)
- Scanned Copy of Certificate of Incorporation (If the establishment is LLP or company)
- Partnership deed in case of partnership firm
- Society Registration Certificate in case of society / trust
- MOA & AOA (if the establishment is a private or public company)
- Copy of rules & objects (if the establishment is society, trust)
- Details of employees for allotment of Universal Account Number (UAN)
- Aadhar card
- PAN Card
- Bank account details
- Contact number & Email Id
- Date of Birth as per Aadhar
- Designation of employees’
What is the EPFO Registration process?
EPFO Registration is completely online i.e. online PF Registration. All the documents are uploaded online. No physical documents and visit to EPF office is required. The step-by-step process for EPFO Registration is as follows-
✔ Registration starts with registering an organization under EPFO Portal as the PF Registration form for employee online available.
✔ Create User ID & Password by completing the details such as-Name, Email ID, Mobile Number and Verification Code and click on Sign Up to create an account.
✔ Select the option Registration for EPF & ESI. EPFO has created “Common Registration for EPF & ESI, under which the establishment can get both EPF code & ESI code number by filing the single
✔ After clicking Registration for EPF & ESI, select an option called “Apply for New Registration”. After clicking Apply for New Registration, two options will be shown EPF & MP Act, 1952 and ESI Act 1948.
✔ Select one from the above two options and then click on ‘Submit’
✔ All the mandatory details of the employer such as-
- Establishment details
- Contact details
- Employment details
- Particulars of workers
- Branch or Division
- Attachments (above mentioned documents are attached here)
✔ Click on ‘Submit’ button after viewing the summary of the registration.
Login page of Shram Suvidha Portal, Create User ID & Password by completing the details.
✔ After EPF registration of the establishment is completed and verified, the applicant shall have to register DSC online. For fresh Registration of EPF application, DSC registration is mandatory.
✔ After completion of DSC registration Email from Shram Suvidha will be received with a confirmation that the registration has been completed.
Which form is required to be filed for EPF Registration?
Organizations having 20 or more employees’ are covered under EPFO. These organizations have to inform EPFO about the new employees joined who are eligible for EPF services every month by filing & submitting Form 5 to the Regional EPF Commissioner.
What is EPF Form 5?
EPF Form 5 is stated in Para 36(2) of the EPF Scheme, 1952. It is filed every month by an employer mentioning the details of new employees’ employed (last month) & who are eligible for EPF services. Following details are included in the form-
- Name & Address of Organization
- Code number of organization
- Employee’s Name
- Name of the husband/father
- Employee’s Account number
- Employee’s Date of Birth
- Joining Date
- Track record of work
Note- Employer must file & stamp the Form with the date of filling of the form.
An Employer files return of employees’ who qualifies for the membership of EPF, EPS, and EDLI fund for the first time during a specified month. Once return is filed, a new Universal Account Numbers (UAN) is provided by EPFO to these members. After UAN is allotted, contribution by both employer & employee starts getting deposited to their accounts.
When Form 5 is filled?
Form 5 is to be filled by the employer before 15th of every month mentioning all the eligible details of new recruiters in the organization during previous month.
For example- Mr. X joined the organization on 26th December 2020, and is entitled to EPF Registration. The employer have to furnish all the details of Mr. X to the EPFO through From 5 by 15th of January, 2021.
Is it mandatory to file Form 5 every month?
Yes, it is mandatory for every organization who are eligible and covered under EPFO to file Form 5 every month. An employer have to inform EPFO about all the new employees’ recruited and allot them UAN. In case any new employee is employed by an organization in a month, then the employer have to furnish the details to EPFO by 15th of next month.
Even if no new employee is employed by an organization, employer have to fill Form 5 by mentioning NIL in the employee detail section and submit it to the EPF Commissioner’s office.
Get assistance for EPF Registration from our Manthan experts’ team.